User Manual

Red Light: A red light next to a standard means that there are documents linked to that standard that urgently need to be actioned. The number inside the light indicates how many documents linked to the standard have an issue. A light turns red when documents are past their review date, not approved, deleted or in draft format.  Once the document/s are actioned the light will turn green.

Amber Light: An amber light next to a standard makes you aware that documents linked to that standard are coming up for review. By default NovaCore turns a light amber 14 days before the review date. As with the red light, the number inside the amber light shows the number of documents that have an issue. An amber light will automatically turn red when a document goes past its review date.

Green Light: The green light next to a standard shows that all the documents linked to the standard are compliant.

Sometimes you will have all three different lights for documents in one standard as in the example below. When this occurs NovaCore turns the light the colour that will warn you of the most serious issue from a compliance perspective.

Attention symbol: Besides the different light symbols you will also sometimes have an attention symbol next to a standard: This means that there are no documents linked to that standard. See Using the Traffic Light System to find out how to link documents to standards within the Traffic Light System.

The Available Documents list is by default on the right hand side of your screen in the Traffic Light System. It is a complete list of all the documents within a selected framework.
 

Using the button shown below, the Available Documents list can be collapsed and expanded:
 

 

In the Available Documents list, documents can be filtered by classification...

...and you can also choose to view documents that are in other frameworks:

In the Available Documents list there are 7 columns. These can be turned on and off like the columns in any other document list. (See Document/File Lists.)
 

•The Classification column shows what classification the document belongs to.
 

•The Status column shows the documents' compliance status.
 

•The Doc # column displays the document number.
 

•The Document column displays the document itself.
 

•The Revisior column shows the documents revision number
 

•The Review Date column displays the document's review date
 

•The Link column shows how many standards the document has been linked to.
 
For example, if a document is linked to 43 standards, its number in the link columns will be '43'. Sometimes the number will be displayed as being 'of' a larger number. (See below)
 

 
This means that the document is linked X amount of times in the selected framework out of the Y amount of times that it is linked throughout the system. In the image above the highlighted document is linked 43 times in the SRTO Framework out of the 50 times that it has been linked throughout the system.

For more information on linking documents, go to Using the Traffic Light System.